Accounts payable that keeps pace with your supply chain.
Materials arrive in pieces, prices move and freight rides on the invoice. Verus matches what you ordered, what actually arrived and what you're being billed, so you pay for what you received and nothing else.
Where AP gets hard in manufacturing
Production depends on a steady flow of materials, and the paperwork that follows is rarely tidy.
Deliveries arrive in pieces
One purchase order can ship across several deliveries. The invoice may land before, between or after them.
Prices drift from the PO
Material and component prices change. A small unit-price difference, multiplied across a production run, adds up.
Freight and surcharges ride on the invoice
Freight, tax and other charges have to land in the right accounts, not in one catch-all line.
Not everything has a PO
Utilities, maintenance, repairs and tooling often arrive without a purchase order but still need control.
The manufacturing workflow
From dock door to approved bill, with the evidence kept together.
- Record what arrivedReceiving enters the quantity for each delivery against the PO. Over-deliveries are flagged for review, never silently accepted.
- Capture the invoiceUpload the supplier invoice and the fields fill themselves. The original is kept, and duplicates are flagged.
- Match to the PO and every receiptVerus checks the invoice against PO pricing and the total received across all deliveries, without counting anything twice.
- Resolve exceptionsQuantity not yet received? Price changed? Each exception is spelled out. Overrides need a manager and a written reason.
- Approve and enterThe right approver signs off within their limit, then the bill goes to QuickBooks Online or out as a clean CSV.
Handle split deliveries correctly
Verus combines every accepted receipt against a purchase order, so an invoice is matched against what has really been delivered, not just the latest shipment.
If the invoice for the full order arrives after the first delivery, the missing quantity is called out and the invoice waits. Once the rest is received, the same invoice matches cleanly.
Spread freight and tax the way your books need
Supplier invoices rarely contain just materials. Verus spreads freight, sales tax and other charges across the invoice lines in proportion to their amounts by default, or leaves them out of any line you choose.
When one invoice covers several accounts, split it across them in a compact grid that stays manageable even with dozens of lines.
- Suggested accounts from the PO, supplier defaults and history
- Split one invoice across accounts line by line
- Freight and tax spread proportionally, or excluded per line
Keep control of spend without a purchase order
Maintenance, utilities and repairs don't need a PO to need a process.
A simple non-PO route
Staff record a business reason, code the invoice to an account and send it for approval in one click.
Limits you set
Set a non-PO limit so larger invoices must have a PO and be matched before they can be approved.
Completed services, received
Record partial or full completion of service lines so you only approve work that was actually done.
What Verus gives your plant and your finance team
Control where it matters, without slowing the people who keep production running.
- Three-way matching of invoice, PO and receipts, including split receipts
- Unit-price checks against the agreed PO price
- Approval limits by role and by supplier, with independent sign-off
- A full audit trail of who did what and why
- QuickBooks Online sync, or a clean CSV for other accounting systems
- Verus never moves money or posts to your books without approval
Running a plant or a shop floor?
Tell us how you buy and receive materials and we'll show you how Verus would handle your invoices.
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